HVAC software that handles the calls, the schedule, and the season rush.
When the heat wave hits, you can't afford a missed call. CrewRunner answers every customer 24/7, books service calls, and runs your dispatch board so you can stay on the install.
Founding-member pricing — locked for life. No spam, ever.
The problem
Why hvac contractors lose money to the back office
Missed calls = lost HVAC jobs
The average HVAC contractor misses 1 in 3 calls — and 80% of those callers hire whoever picks up next. CrewRunner answers every call, day or night, in your voice.
Quotes & invoices stuck in your truck
Stop writing estimates at 9pm. CrewRunner generates branded quotes from a job description and sends invoices the moment work is marked complete.
Schedule chaos across your crew
Drag-and-drop dispatch with travel time, skills, and overtime baked in. Your techs see today's stops on their phone — no more morning huddles by text.
How CrewRunner helps
Built for the way hvac contractors actually run jobs
24/7 AI receptionist trained on your HVAC business
Knows your service area, pricing tiers, common HVAC issues, and which jobs need a callback vs. an immediate dispatch.
Auto-quotes from voice or photo
Customer describes the problem or sends a picture. CrewRunner drafts an estimate using your rate card — you approve with one tap.
Invoices that get paid
Invoice on completion, accept Apple Pay / card / ACH, auto-sync to QuickBooks. Late-payment nudges go out without you lifting a finger.
Crew dispatching that respects drive time
Route optimization across techs, jobs, and parts. Reschedule a cancellation in two taps — without breaking the rest of the day.
Questions
HVAC Contractors FAQ
Can CrewRunner handle a summer call surge?
That's exactly what it's built for. The AI receptionist scales instantly — no extra hires, no voicemail backlog. Calls get booked into open slots in real time, and overflow days route to your priority list.
Does it work for both residential and commercial HVAC?
Yes. Set up separate workflows for residential service, commercial PMs, and new-construction installs. Each gets its own intake script, quoting logic, and dispatch rules.
Can it manage maintenance contracts?
Yes. Recurring PM agreements live alongside one-off jobs. CrewRunner auto-schedules visits, sends reminders, and renews contracts before they lapse.
Other trades
CrewRunner is built for every service trade
Ready to run your HVAC business smarter? Join the waitlist.
Be first in line when CrewRunner opens to hvac contractors. Founding-member pricing locked for life.